Last updated: October 30, 2026
This Privacy Policy explains how Qwibie, Inc. ("Qwibie," "we," "us") collects, uses, shares and protects personal information when you visit www.qwibie.com or use Qwibie's board governance software, including app.qwibie.com and related features (the "Service"). It applies to organizations of every kind that use the Service. For the Customer Data your organization puts in the Service, your organization decides what is collected and why, and Qwibie processes it on that organization's behalf under our User Agreement. For account, billing, security and website information described here, Qwibie is responsible for the use described in this policy. If your organization needs a data processing addendum, contact us at [email protected].
We collect this information from you, from your organization's administrators and authorized users, from your devices when you use the Service, and from the service providers listed below.
We do not sell personal information, and Customer Data is never sold or used for advertising. We do not use Customer Data to train AI models. We do not share personal information for cross-context behavioral advertising unless you accept advertising cookies on www.qwibie.com, and we treat a Global Privacy Control signal from your browser as a choice to reject them.
We use the following service providers to run the Service. They may process personal information only to perform services for us. The list is kept current on this page.
On www.qwibie.com only, and only if you accept advertising cookies, the LinkedIn Insight Tag and the Meta Pixel measure our advertising, as described in the Cookie Policy. LinkedIn and Meta act on their own behalf under their own privacy policies.
Steward is an AI assistant, not a person. It doesn't vote, approve or sign for your board.
When you talk to Steward by voice, or call Steward's phone number, your voice is sent to xAI so Steward can understand you and answer aloud. These conversations may be recorded and transcribed, and Steward keeps the text in its history, like a typed chat.
When an officer turns on AI note-taking in a meeting, Steward's tile says so in the room, guests see a notice before anything they say is included, and phone callers aren't included. Steward turns what's said into notes for the minutes draft, and the secretary reviews them. Qwibie doesn't store the audio, and the text taken from speech is deleted when the minutes are approved, or after 30 days.
We don't use your board's data to train AI models. We may also disclose information if the law or a valid legal process requires it, to protect rights, safety and security, to an advisor under a duty of confidentiality, and in connection with a merger, financing or sale of our business, with notice where required. Within an organization, administrators and other authorized users can see what their role allows.
We keep Customer Data while your subscription is active and for the export request period described in our Terms of Use after it ends. After that we delete or de-identify it within a reasonable time, subject to backup cycles and any retention the law requires. We keep other information only as long as needed for the purposes in this policy, and as follows:
We use safeguards intended to protect information. Qwibie runs on Google Cloud, and its servers are in the United States (Google Cloud, us-central1), with automated backups and point-in-time recovery. Data is encrypted in transit using TLS 1.2 or higher and encrypted at rest. Each organization's records are kept separate from every other organization's at the application level. Inside your organization, access follows each person's role, and your board's administrators decide who holds which role. We keep audit logs of sign-in and security events, administrative actions, meeting and voting records, minutes signing activity, AI assistance usage and billing events; which events are logged may change. Changes pass automated checks, and changes that touch sign-in, permissions, data access or data deletion also get a dedicated security review before release. No system is perfectly secure, and we cannot guarantee absolute security. We don't hold a SOC 2 report or other certification today. More detail is on our Trust page.
If a security incident affects your personal information, we will notify affected customers without undue delay and in any event as required by law.
You may ask us to access, correct, delete or export personal information we hold about you, and you may ask us to limit certain uses. Depending on where you live, including California, you may have additional rights under the law, and you will not be treated differently for using them. To make a request, email [email protected]. We respond within the time the law requires, and we may need to verify your identity. If your information is in an organization's Customer Data, we may refer you to that organization, which decides how its records are handled. You can change your cookie choices at any time with the "Cookie settings" link in the footer of www.qwibie.com. You can unsubscribe from marketing messages at any time, and we send service messages as needed to operate your account. If you are not satisfied with our response, you may contact your local data protection or consumer authority.
The Service is for organizations and is not directed to children. We do not knowingly collect personal information from children under 13. If you believe a child has given us personal information, contact us and we will delete it.
Qwibie is based in the United States and operates the Service from the United States: Qwibie's servers are in the United States (Google Cloud, us-central1). If you use the Service from another country, your information will be transferred to and processed in the United States, where data protection laws may differ from those where you live. If your organization needs a transfer mechanism such as standard contractual clauses, ask us and we will tell you exactly what we can commit to.
We use cookies and similar technologies on www.qwibie.com and in the Service. See our Cookie Policy for details and how to control them.
We may update this policy. We will post the new version with its date, and will give notice of material changes as the law requires.
For privacy questions and requests, contact [email protected].
Qwibie, Inc.
548 Market St PMB 736263
San Francisco, CA 94104