Last updated: October 30, 2026
These Terms of Use ("Terms") govern your access to and use of www.qwibie.com and Qwibie's board governance software, including app.qwibie.com and related features (together, the "Service"). The Service is provided by Qwibie, Inc. ("Qwibie," "we," "us" or "our"). Steward is the AI assistant inside the Service.
By creating an account, starting a trial or otherwise using the Service, you agree to these Terms. If you use the Service for an organization, you agree to these Terms for that organization, and you confirm you have authority to do so. If you do not agree, do not use the Service.
If you subscribe, the order form or checkout terms for your subscription, including the Subscription Agreement shown at checkout, also apply to you. If documents conflict, they apply in this order: first the order form or checkout terms, then these Terms, then the User Agreement.
The Service is for organizations of any kind, including nonprofit, for-profit and private companies, associations, committees and other governing bodies, and for the people who act for them. It is a business service and is not offered for personal or household use. You must be at least 18 years old and authorized to act for your organization to create an account or subscribe. You may not use the Service if you are barred from doing so under applicable law, including U.S. sanctions and export laws.
"Steward" or "the Service" means Qwibie's board governance software, including app.qwibie.com and related features.
The Service helps an organization's board or governing body prepare for and hold meetings, record motions, votes and minutes, decide between meetings by unanimous written consent before a fixed close where its own rules allow that, store documents, and ask Steward questions that are answered from the organization's own records. Features are described on our website and may change over time. We may add, change or remove features.
An organization uses the Service through an account. The person who completes checkout or sign-up is the "Account Owner" and has authority to set up the organization's boards and committees, manage users, and incur charges for the organization. The Account Owner and any administrators the organization designates decide who is invited and what role each person holds. People the organization invites are "authorized users." Our User Agreement sets out what authorized users agree to.
You are responsible for the accuracy of the information you give us, for keeping your sign-in methods secure, for the actions taken under your account and by your authorized users, and for telling us promptly at [email protected] if you believe an account has been accessed without permission. The organization, not Qwibie, decides who may see or act on its materials.
You agree not to, and not to allow anyone else to:
Your organization owns the documents, minutes, votes, messages and other content that it or its authorized users upload to or create in the Service ("Customer Data"). We do not claim ownership of Customer Data. You give Qwibie a limited, non-exclusive license to host, process, store, display, transmit and back up Customer Data, including through the providers described in section 6, only as needed to provide, secure, maintain and support the Service for you, and as the law requires.
We do not sell Customer Data and we do not use it to train AI models. We may use aggregated usage information that does not contain the content of your records to operate and improve the Service. You are responsible for the lawfulness of the Customer Data you submit, and for having any notices, consents and permissions you need to submit it, including for any meeting that is recorded, transcribed or captured by Steward. How we handle personal information is described in our Privacy Policy.
Steward is an AI assistant, not a person. It doesn't vote, approve or sign for your board.
Steward and other AI-assisted features may produce output that is incomplete, out of date or wrong. Output is for information and drafting only. A person at your organization must review it before relying on it, and before it is adopted, filed, sent or acted on. Output is not legal, accounting, tax, financial or other professional advice, and it is not a substitute for your own advisors. You are responsible for how you use output.
We use AI models from three providers: Anthropic (Claude) for Steward's answers, drafts and most AI features; xAI (Grok) for Steward's voice (speech to text and spoken replies) and some writing help; and Google (Gemini) for reading scanned documents and statements. We don't use your board's data to train AI models.
When you talk to Steward by voice, or call Steward's phone number, your voice is sent to xAI so Steward can understand you and answer aloud. These conversations may be recorded and transcribed, and Steward keeps the text in its history, like a typed chat. The public Steward phone line is offered separately and is not part of the subscription's license. The dial-in number within meetings is part of the Service.
When an officer turns on AI note-taking in a meeting, Steward's tile says so in the room, guests see a notice before anything they say is included, and phone callers aren't included. Steward turns what's said into notes for the minutes draft, and the secretary reviews them. Qwibie doesn't store the audio, and the text taken from speech is deleted when the minutes are approved, or after 30 days. Your organization is responsible for giving participants any further notice, and for obtaining any consent, that applicable recording and privacy laws require.
Qwibie is not a law firm and does not provide legal, accounting, financial, tax or management services. The Service does not replace your board members, officers, management, auditors, attorneys or other professional advisors.
Your organization is responsible for its own governing documents and procedures, including its bylaws, quorum and voting thresholds, conflict-of-interest and recusal rules, notice requirements, and whether a decision made between meetings or an electronic signature is valid under those documents and the law. The Service records what people enter or do, such as the quorum a person declares and the votes people cast. It does not decide whether your rules were followed. Where the Service lets people sign approved minutes: Each signer types their name, confirms their intent, and verifies their identity by email link or passkey. This is not a certificate-backed digital signature or an independent timestamp. Whether it satisfies your bylaws or the law is for you and your counsel to decide.
Pricing. Plans are priced by the number of governing bodies you operate, not by the number of people. A governing body is a single board or entity with its own meetings, minutes and document vault. Plans and current prices are published at www.qwibie.com/pricing. There is no limit on the number of people you may invite and no per-user charge. All plans include the same features and differ only in the number of governing bodies included. Document storage and AI-assisted features are provided under a fair-use allowance suited to governance work and are not separately invoiced. If your use materially exceeds reasonable governance use or strains our infrastructure, we will contact you, and we may apply temporary rate limits or, after reasonable notice, require a plan change.
Free trial. New subscriptions begin with a 14-day free trial. No payment method is required to start the trial. At the end of the trial your subscription begins and your first payment is due. If no payment method has been provided by then, the subscription simply ends and you are not charged; you may subscribe again at any time. You may cancel during the trial at no cost. If a trial ends without a paid subscription, it is treated like a subscription that has ended under section 9, including the 30-day export request period.
Billing and renewal. After the trial, plans are billed in advance, monthly or annually as you choose at checkout. Annual billing is ten months for twelve and is billed once a year. Subscriptions renew automatically for the same period unless you cancel before the renewal date. Payments are processed by Stripe. By giving payment information you authorize Qwibie and its payment processor to charge your payment method for fees, applicable taxes, and any plan upgrade you authorize, and you agree to keep your billing information accurate.
Taxes. Fees do not include taxes. You are responsible for sales, use, value-added and similar taxes, other than taxes on Qwibie's income.
Price changes. We may change prices for future billing periods. We will give you at least 30 days' notice, by email to the Account Owner, before a change applies to your renewal, and you may cancel before it takes effect.
Plan changes. You may change your plan at any time. Upgrades take effect immediately, with a prorated billing adjustment for the unused part of your current term. Downgrades take effect at the end of your current term and require that your number of governing bodies fits the new plan.
Cancellation. You may cancel automatic renewal at any time in your account settings or by emailing [email protected]. Cancellation stops future renewals, and you keep access through the end of the period you have paid for.
Refunds. Fees are non-refundable except where required by law or stated at checkout.
Failed payments. If a payment fails, we may suspend access after reasonable notice until payment is made.
These Terms apply from when you first use the Service until your use ends. Either party may end a paid subscription at the end of the current term by giving 30 days' prior notice. Either party may end it for the other's material breach that is not fixed within 30 days after written notice.
We may suspend or limit access, with notice where practical, if payment is overdue, if we reasonably believe your use breaks section 4 or the law, or if it threatens the security or availability of the Service for others. We will restore access once the issue is resolved.
On request, we will provide an export of all your organization's data in a standard format, and we will work with you on the format and timing. You may make this request at any time during your subscription, and for 30 days after it ends. After that period we delete or de-identify Customer Data within a reasonable time, subject to backup cycles and any retention the law requires. When access ends, your right to use the Service ends. Sections that by their nature should continue, including those on ownership, fees owed, confidentiality, disclaimers, liability, indemnity and governing law, continue after termination.
Each party may receive confidential information of the other, such as non-public business, technical or governance information. The receiving party will use it only to perform or use the Service under these Terms, will protect it with reasonable safeguards, and will not disclose it except to people and providers who need it and are bound to protect it, or as the law requires. This does not apply to information that is public through no fault of the receiving party, was already known to it, was independently developed, or was lawfully received from someone else. Customer Data is your confidential information. These obligations last for three years after the agreement ends, and for as long as the information stays confidential in the case of Customer Data and trade secrets.
Qwibie owns the Service, including its software, design, documentation, text, graphics and logos, and all related intellectual property rights. Qwibie, Steward and related names and logos are trademarks of Qwibie, Inc. We grant you a limited, non-exclusive, non-transferable, non-sublicensable right to use the Service during your subscription, for your organization's own governance work, under these Terms. We reserve all other rights. If you give us feedback or suggestions, you give us a perpetual, irrevocable, royalty-free license to use them without obligation to you.
The Service relies on third-party providers, such as hosting, payment, email, telephony and AI providers. The ones that process Customer Data are listed in the "Subprocessors" section of our Privacy Policy. Those providers' own terms apply to their services. We are responsible for the work they do for us, as stated in these Terms, but we do not control third-party sites or tools you link to or use with the Service.
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE MAXIMUM EXTENT PERMITTED BY LAW, QWIBIE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. QWIBIE DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT AI OUTPUT WILL BE ACCURATE OR COMPLETE. QWIBIE DOES NOT VERIFY THE ACCURACY, LEGALITY OR VALIDITY OF CUSTOMER DATA.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY WILL BE LIABLE TO THE OTHER FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, DATA OR BUSINESS OPPORTUNITY, ARISING FROM OR RELATED TO THE SERVICE OR THESE TERMS. EACH PARTY'S TOTAL LIABILITY FOR ALL CLAIMS ARISING FROM OR RELATED TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE FEES THE CUSTOMER PAID TO QWIBIE FOR THE SERVICE IN THE TWELVE (12) MONTHS BEFORE THE CLAIM. IF THE CUSTOMER HAS PAID NO FEES, FOR EXAMPLE DURING A FREE TRIAL OR FREE USE, EACH PARTY'S TOTAL LIABILITY WILL NOT EXCEED ONE HUNDRED U.S. DOLLARS (US$100). THESE LIMITS APPLY UNDER ANY LEGAL THEORY AND SURVIVE TERMINATION.
The exclusion and the cap above do not apply to the customer's obligation to pay fees, to a breach of section 10 (Confidentiality), to a party's indemnification obligations under section 15, to a party's gross negligence or willful misconduct, or to any liability that the law does not allow to be limited. Some places do not allow certain limits, so parts of this section may not apply to you.
You will defend and indemnify Qwibie against third-party claims arising from your use of the Service in breach of these Terms or from your Customer Data. Qwibie will defend and indemnify you against third-party claims that the Service, as we provide it, infringes that third party's intellectual property rights, other than claims that result from your Customer Data, your changes to the Service, your combining it with other products, or your use in breach of these Terms. If the Service is or may be held to infringe, we may modify it, obtain the right for you to keep using it, or end the affected feature and refund any fees you prepaid for the period after that. The indemnified party must give prompt notice, reasonable cooperation, and control of the defense and settlement to the indemnifying party, and the indemnifying party will not settle a claim in a way that admits fault for the other party without its consent.
These Terms are governed by the laws of the State of Minnesota, without regard to its conflict-of-law principles. Any dispute will be resolved in the state or federal courts located in Hennepin County, Minnesota, and both parties consent to jurisdiction there.
We may update these Terms from time to time. We will give at least 30 days' notice of material changes, by email to the Account Owner or in the Service, before they take effect. If you keep using the Service after the effective date, you accept the updated Terms. If you do not agree, you may cancel before the date they take effect.
These Terms, the User Agreement, the Subscription Agreement and the policies they refer to are the entire agreement between you and Qwibie about the Service. If a part is found unenforceable, the rest stays in effect. You may not assign these Terms without our written consent, except to a successor to your organization's business; we may assign them to an affiliate or a successor to our business. Neither party is liable for a delay or failure caused by events beyond its reasonable control. A failure to enforce a term is not a waiver of it. We may give notices to the email address on your account, and you may give notices to [email protected]. Nothing in these Terms makes either party the agent, partner or employee of the other.
For questions about these Terms, contact us at [email protected].
Qwibie, Inc.
548 Market St PMB 736263
San Francisco, CA 94104