The design
- Each director gets a personal voting link by email. Opening the link never casts a vote: you see the motion, the rule it's decided by and the deadline, then choose Yes, No, Abstain or “I need a meeting”.
- Votes taken in your meetings are recorded in the minutes draft, with the motion, mover, seconder and tally.
- A person opens and closes every vote and declares quorum. Steward and the bots never vote.
The audit trail
- Every ballot keeps its own append-only log. Each vote is linked to the one before it, so a change after the fact would show.
- You get a receipt by email for every vote you cast, with a fingerprint of your vote.
- The System Log records key actions, who did what and when, for officers to review.
Tracking and security
- Voting links stop working when the vote closes or a new link is sent. Votes taken outside a meeting ask for a one-time code first. Qwibie records when each director's link was sent and opened.
- Sign-in with passkeys, and roles that decide what each person can see. Each board's data is kept separate, with access checked on every request.
Change tracking
- A motion's text is frozen when voting opens. If it needs to change, the vote is closed and a new one starts.
- Treasurer reports keep a version history of each draft.
Rules that follow where you are
- Qwibie is built to follow your bylaws and your state's rules, with citations. Outside a meeting, Qwibie uses unanimous written consent: if anyone votes no, abstains or asks for a meeting, the decision goes to a meeting.
- Where your state requires a meeting, the decision goes to a meeting. Votes that count a majority of those voting happen in a meeting with a quorum.
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Updating your bylaws? Legal help for your governing documents.
Qwibie is not a law firm and does not provide legal advice. Ask your attorney how your bylaws and state law apply to you.