The board platform for nonprofits

Your board meets and decides.
Steward remembers and follows through.

Meetings by video or phone (dial-in), votes recorded, minutes drafted for your secretary. Steward by Qwibie works across your meetings, messages, minutes, bylaws and records, shows each person only what their role allows, cites its sources, and drafts for your people to review. $99 a month, everyone on the board included.

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14-day trial, no card · Everyone on the board included

  • MeetingsLive and between meetingsOn the record, with voting
  • Document VaultYour board's records
  • FinanceThe treasurer report
  • MessagesConversations and announcements
  • StewardReading your bylaws and records
  • CommitteesCommittees that advise
  • PeopleThe roster
  • System LogKey actions, logged
  • LegalVoting & rules

One Steward in every area. Steward prepares; your people decide.

One plan instead of a stack of tools · 30 secPeople in the films are AI-generated.

One plan instead of a stack of tools

Fewer tools, less busywork, and AI your board can stand behind.

  • Fewer vendors

    One place for the board portal, the shared drive, the voting link, the discussion app and the meeting link. Everyone on the board is on one plan.

  • Simple to use

    Each job has one obvious place: meetings, decisions, documents, finance, people. It works on a phone, too, and Steward shows you what needs you next.

  • AI a board can trust

    Steward prepares and your board decides. Answers cite your own records, Steward never votes, approves or signs, and your data isn't used to train AI models.

  • Work that moves on its own

    Agendas and packets are prepared, minutes are drafted for the secretary, and scheduled reminders go out before meetings.

Built AI-first, from the ground up

Everything your board needs. Nothing it doesn't.

From meeting preparation and voting to minutes, records, and institutional knowledge, Steward brings everything together in one intelligent platform built for nonprofit boards.

  • Voting, on the record

    Hold secure votes, on the record, during meetings or between them. Every decision documented.

  • Meeting prep, handled

    Steward drafts agendas, meeting plans, and minutes, and prepares reminders, all for your review and approval.

  • Your board's memory

    Find past decisions, understand why they were made, and get answers backed by your board's records.

  • One secure archive

    Keep minutes, reports, bylaws, and policies organized, accessible, and securely stored in one place.

  • Meetings, built in

    Meet face-to-face by video, with your agenda and board materials right alongside the conversation.

  • Governance guidance

    Make board work easier with ready-to-use templates, Parliamentary procedure resources, and a practical governance glossary.

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Your board's memory

Ask why you decided it. Get the answer from your records.

Find past decisions, understand why they were made, and get answers backed by your board's records.

Ask Steward"What did we decide about gift acceptance, and why?"

Steward answers a question about the gift acceptance policy from the board's minutes and policy, with sources, on a demo board
Sample board data · fictional nonprofit

See Steward in action

See what better board governance looks like.

Two short films of a board at work. Pick the way your board meets.

Demo board, fictional nonprofit. People in these films are AI-generated; the screens are Qwibie.

The people in this film are AI-generated. Demo board, fictional nonprofit.

Run a meeting between meetings

A treasurer posts a budget motion. Directors read, discuss and consent over three days, and the screen shows who has consented so far. One director asks for a meeting, which sends that motion to a live meeting instead. At the close, the record is sealed and Steward drafts the minutes for the secretary.

Read the narration

Monday morning. The treasurer posts the budget motion for the board. Decide by unanimous written consent before a fixed close, if your bylaws allow it. Over three days. Directors read, discuss and consent from wherever they are. The screen shows who has consented so far. Wednesday. One director wants a meeting. One "Needs a meeting" sends that motion to a live meeting instead. At the close, the record is sealed. Steward drafts the minutes for the secretary. Qwibie. Start free trial. Fourteen days, no card.

Now try it with a question from your own board.Start free trial

A simpler way to run your board

Prepare. Govern. Remember.

Board materials in one place. Meetings and decisions that stay on track. Institutional knowledge that stays with the board. Steward brings it all together, with AI handling the administrative work so your board can focus on leading.

Prepare

Spend less time getting ready. Steward helps prepare agendas, organize materials, and assemble board packets, all ready for your review.

Govern

Keep discussions, meetings, and voting in one place. Your board makes the decisions; Steward helps keep everything moving.

Remember

Steward answers from your minutes, documents and the record of votes, with sources, so the next chair can ask what was decided and find where it came from.

One board: $99/month or $990/year. Everyone included. Compare with what your board spends today.

What Steward does in each area

One AI assistant, Steward by Qwibie, works in every part of running your board. It drafts, checks and reminds; your people review and decide. Type to Steward, or talk to it.

Steward
Ask anything about your board and Steward by Qwibie answers from your own records, with sources, and shows each person only what their role allows. It works in every area below, and you can type or talk to it.
Meetings
Steward prepares the agenda and packet for the chair. Meet live, or decide between meetings by unanimous written consent before a fixed close. Steward drafts the minutes for the secretary, who approves or asks for changes.
Messages
Conversations and announcements in one place. The announcement you haven't read stays on top, and Steward helps you write and shows what's waiting on you.
Committees
Each committee has its own space to meet, work through its documents and send its recommendation to the board. Committees advise; the board decides.
Document Vault
One vault for your documents: Steward reads and files them, finds them fast, and keeps privileged items restricted to the right people.
Finance
Upload the financials and Steward drafts the treasurer report, with budget against actual by fiscal year. People approve it; nothing moves money.
People
The roster and roles, kept current. Steward prepares invitations for you to approve.
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Coming soon

Qwibie for mobile

Messages, live meetings, decisions between meetings and committee work, with your board in your pocket. A design preview on a fictional board.

  • Mobile design preview, Messages: an announcement, conversations and a committee update

    Messages

  • Mobile design preview, a live board meeting with the motion ready for a vote

    Live meeting

  • Mobile design preview, a director consenting to a motion before the close

    Between meetings

  • Mobile design preview, a finance committee review with a draft recommendation

    Committees

Design preview · fictional board. Qwibie for mobile isn't available yet.

Between meetings

Board work doesn't wait for the next meeting.

Decide between meetings by unanimous written consent before a fixed close, or walk into a shorter live meeting with the packet done and the minutes drafted. Committees do their review on their own time and bring the board a recommendation.

Deciding between meetings · 48 secDemo board, fictional nonprofit. People in the films are AI-generated.
A board meeting between meetings: the open FY27 budget motion with 6 of 9 directors consented so far, the discussion, and who still needs to act, on a demo board
The New meeting screen on a demo board: who meets, and how the board will decide, by meeting live or deciding in writingThe sealed record: action taken without a meeting, one motion referred to a live meeting, and the minutes draft for the secretary, on a demo board

Demo board, fictional nonprofit.

Meetings · the board

Decide by written consent, on the record.

Choose live or between meetings when you schedule. Directors read the packet, discuss each item and consent from wherever they are, on a laptop or a phone.

  • Every director gets notice, and the agenda locks when it opens.
  • A motion passes only when every director consents in writing before the close.
  • One “Needs a meeting” sends that motion to a live meeting instead.
  • Reminders go to the directors who haven't acted yet.
  • At the close the record is sealed, and Steward drafts the minutes as action taken without a meeting for the secretary.
A director consenting to the budget motion on a phone, on a demo board
A finance committee reviewing the Q3 financial statements on members' own time, with line comments and a draft recommendation, on a demo board
A finance committee's home with its review, messages, working documents and recommendations to the board, on a demo boardA live committee working session on a policy redline, on a demo board

Committees

Committees that do the homework.

Finance, governance, audit: each committee has its own space, meets live or reviews on its own time, and sends the board a recommendation with the work behind it.

  • The committee reviews its documents on members' own time, before a set close.
  • Members comment on the documents and ask their questions in the committee's own conversation.
  • Each member says “I agree” or “I have concerns”: the sense of the committee, not a vote.
  • The recommendation goes to the board. Committees advise; the board decides.

Demo board, fictional nonprofit.

Work that moves on its own

The routine steps run themselves. The decisions stay with you.

  1. Agenda and packet

    Steward prepares the agenda and gathers the packet, ready for the chair to review.

  2. Reminders

    Scheduled reminders go out before the meeting, so the chair doesn't have to chase.

  3. Minutes

    After the meeting, Steward drafts the minutes with the motions and votes on the record. The secretary reviews them, and the board approves them.

  4. Committee to board

    A committee sends its recommendation to the board's agenda. Committees advise; the board decides.

  5. Signed minutes you can check

    Approved minutes are signed in order: the secretary first, then a different officer. Each signer types their name and confirms intent, and officers can download the PDF and the signing record. This is not a certificate-backed digital signature or an independent timestamp.

Safeguards

AI a board can trust.

A board answers to the people it serves. Steward is built for that: it does the preparation, and people make every decision on the record.

  • Steward prepares and your board decides. It never votes, approves or signs for you.
  • When an officer turns on AI note-taking in a meeting, Steward's tile says so in the room, guests see a notice before anything they say is included, and phone callers aren't included. Steward turns what's said into notes for the minutes draft, and the secretary reviews them. Qwibie doesn't store the audio, and the text taken from speech is deleted when the minutes are approved, or after 30 days.
  • When Steward answers from your records, it shows its sources so anyone can check.
  • Every vote is cast by a person, and Steward never votes for anyone. Steward drafts; your people review and decide. Qwibie sends vote links, reminders and results when those steps happen.
  • Votes between meetings are added to an append-only, hash-linked record.
  • Key governance actions are logged: who, what and when.
  • Role-based access, passkey sign-in, and a fresh check for sensitive actions. Each organization's records are kept separate.
  • We don't use your board's data to train AI models.
A vote card a person confirms on a demo board
A confidentiality check a member confirms with their initials, on a demo board
Start free trialRead how Qwibie protects your board

YOUR FIRST USEFUL SESSION

Bring your records. Give Steward a real question.

No need to rebuild your board's history. Start with last year's records, this year's work so far, your bylaws and other official documents. Attach the files; Qwibie analyzes and organizes them.

  1. 1

    Ask and check

    Ask Steward about a past decision. Follow its citations back to your minutes or policies and see how useful your records can become.

  2. 2

    Invite and connect

    Invite your directors and officers, review the recipients, then send your first message to the board. Everyone is included.

  3. 3

    Work through an urgent matter

    Raise it with the board in a message, with the background and documents. Then decide on the record, in a meeting or a vote between meetings, the way your board's rules allow.

  4. 4

    Prepare your next meeting

    Set up the meeting and prepare the agenda and packet. Meet in Qwibie by video or phone (dial-in), with motions and votes captured as you go. Afterward, review the draft minutes your secretary receives.

The value lasts beyond this meeting.

When a chair or treasurer moves on, the knowledge shouldn't leave with them. Your board keeps its records, and the next person can ask Steward what was decided and find the source. That's institutional memory you can use.

Try it with your board's records

14 days free. No card. Start with a few useful documents.

$99 a month for one board, $299 for up to five. Everyone included, every feature. 14 days free, no card.

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Frequently asked questions

Does Steward act on its own?
No. Steward drafts, checks and reminds; your people review and decide. Every vote is cast by a person, and key actions are logged.
Is my data used to train AI?
No. Your board's documents and records are never used to train AI models.
What does "everyone included" mean?
Every director, officer and staff member you invite is included in the plan price. There is no per-seat charge.
Can we move our Dropbox or Google Drive folders over?
Yes. Upload your existing files and Qwibie reads and files them by type, so past minutes and policies become searchable.
Do we need Zoom or Teams integration for minutes?
No. Meet in Qwibie by video or phone (dial-in), or upload your notes or the transcript your meeting tool already produces.
What happens when the trial ends?
No card is needed to start. On day 14 the trial stops unless you choose a plan. Nothing is charged automatically and there is nothing to cancel.