Organization: ____________________
Meeting and date: ____________________
Before the meeting
[ ] Directors in office today: ______
[ ] Quorum rule in your bylaws (for example, a majority of directors in office). If the bylaws say nothing, your state's nonprofit law sets it: ______
[ ] Number needed for quorum: ______
[ ] Notice sent the way and as early as your bylaws require. Date sent: ______
[ ] Your bylaws and state law allow directors to join by video or phone, if anyone will: yes / no
At the call to order
[ ] Count who is present, and how (in the room, on video, on the phone): ______
[ ] Quorum met at ______ (time). The chair announces it, and the secretary records it.
[ ] Note anyone who arrives late or leaves early, with the time.
Before each vote
[ ] Quorum is still present. If someone has left, count again before the vote.
[ ] Anyone with a conflict on the item is noted. Check your bylaws and state law on whether they count toward quorum.
If quorum is lost
[ ] Stop taking votes. Without a quorum the board can generally only adjourn, recess, set a time to continue, or try to bring members back.
[ ] Record the time quorum was lost, and what the board did.
[ ] Items not voted on carry over to the next meeting.